Administrative Requirements

Research support

Mayo Clinic provides Business Objects, an online accounting software application, for tracking time and expenses within a research budget. During the first month in the KL2 Mentored Career Development Program, scholars attend a KL2 Scholar Forum to learn about budgets.

KL2 Program scholars have up to $25,000 each year to support their research. A budget is included in the research proposal and career development plan submissions prior to the July 1 start date for review and approval. Funds are available as of July 1 each year.

Each KL2 scholar receives a unique posting account unit (PAU) and activity number to track his or her expenses (research activity). Scholars also meet with their finance team quarterly to review budgets.

Effort certification

For effort certification purposes, it is the scholar's responsibility to charge his or her time to the unique PAU and activity number (effort activity). Scholars should note that activity numbers change each grant year.

Scholars are also responsible for certifying their percent effort every month, as certification is tracked to verify compliance to the grant. If effort certification falls below the approved 75 percent effort (50 percent for surgical specialties), the operations coordinator, program director or both contact the scholar and his or her department chair for corrective steps. Failure to maintain the 75 percent effort may result in removal of funding.

Scholars should keep both their research and clinical administrators informed about their responsibilities in the KL2 Program so that their efforts are correctly reflected. Scholars having difficulty maintaining the appropriate effort should contact KL2 Program leadership immediately to resolve any time concerns.

Trip guidelines

KL2 Scholars' travel expenses are covered for two trips each grant year, up to $2,500 total. Attendance at the National KL2 Program in Washington, D.C., is required at least once during the funded period.

If not used, travel funds do not carry forward to the next year. Review Mayo's trip policy (must be logged in to the Mayo Clinic network) for guidance on the use of trip days and research time for trips.

Grant citation

The National Institutes of Health (NIH) requires that you cite the CTSA grant if you received training or funding through CCaTS — which all KL2 scholars do — or if you used any CCaTS services to support your research. CCaTS also relies on these citations as a critical performance measure when reporting productivity (publications) to NIH each year. Including appropriate citations is a key component to pursuing grant renewals and additional funding.

Scholars should note KL2 funding on their curriculum vitae and biosketches using the following citation format:

Mayo Clinic Center for Clinical and Translational Science, KL2 Mentored Career Development Award. Funded by National Center for Advancing Translational Sciences (KL2 TR002379).


The CCaTS Education Contacts page contains a listing of team members who can assist you with questions.