Frequently Asked Questions

Find answers to frequently asked questions about CCaTS' postdoctoral programs.

Where can I get support for Blackboard?

Students and faculty members should contact Mayo Clinic's Education Technology Center at etc@mayo.edu or by calling (507) 266-9087.

Why can't I access my Blackboard course? / Why isn't my course listed in Blackboard?

You may not be able to find your course in Blackboard for two reasons:

  1. The course has not opened yet.
  2. You have not been registered in the course.

Email the clinical and translational sciences education inbox at ctsceducation@mayo.edu for details.

Note: Scholars have access to their Blackboard courses for one year after the course start date.

How can I access my courses when I'm not on a Mayo Clinic campus?

Blackboard is available from anywhere, but some content is behind Mayo Clinic's firewall. To ensure you get access to all materials, log on to the Mayo Clinic network via a virtual private network (VPN). Mayo Clinic's IT Connect provides step-by-step instructions to begin use of Mayo's remote access VPN (must be logged in to the Mayo Clinic network).

I'm having trouble registering for a course. Why can't I register?

If you are having difficulty registering for courses via Banner during open enrollment, please email Mayo Clinic Graduate School of Biomedical Sciences' registrar at comregistrar@mayo.edu. Reasons you might not be able to register for a course include:

  • Hold. If there is a hold on your record you will not be able to register for courses. A hold can be due to multiple reasons. Please email Mayo Clinic Graduate School of Biomedical Sciences' registrar at comregistrar@mayo.edu to get the hold resolved.
  • Waitlist. If the course is full and there are spots on the waitlist in Banner, please register via Waitlist. When a spot opens, the CCaTS curriculum team will communicate with you to get you registered. For additional questions, please email the clinical and translational sciences education inbox at ctsceducation@mayo.edu.
  • Auditing. CCaTS' CTSC courses do not allow auditing. For questions, please email the clinical and translational sciences education inbox at ctsceducation@mayo.edu.

What is the course attendance policy?

Attendance and participation are required and expected of all students for each course. If you anticipate being absent for an upcoming class, email the clinical and translational sciences curriculum staff at ctsceducation@mayo.edu at least one week prior to the missed date. Excusing the absence is dependent on the course instructors. The CCaTS Scholar Handbook (PDF) provides additional information on attendance.

How can I attend a class remotely if I can't be there in person?

For some courses, a video conference or Codian can be set up. Teleconference options may also be available on a course-by-course basis. Scholars should email the clinical and translational sciences curriculum staff at ctsceducation@mayo.edu at least one week prior to the missed date to discuss remote attendance options.

Students at Mayo Clinic's campuses in Phoenix/Scottsdale, Arizona, and Jacksonville, Florida, have video conferences scheduled in designated conference rooms. The locations are communicated to students before courses begin.

What is the course or quarter schedule?

The CTSC Education Page provides current and future course schedules (must be logged in to the Mayo Clinic network).

What are the schedules for non-CTSC courses?

Please view non-CTSC course schedules through Mayo Clinic Graduate School of Biomedical Sciences' Courses and Catalog intranet page (must be logged in to the Mayo Clinic network).

What is the registration policy? How do I register?

Open registration generally begins one month before the start of each quarter. Current and future registration periods are listed on Mayo Clinic Graduate School of Biomedical Sciences' Academic Calendar (must be logged in to the Mayo Clinic network).

Each CTSC course syllabus states the last day to register and the last day to withdraw.

If this is your first time registering for CTSC courses, fill out the First Time Registration Form (PDF) and email it to the clinical and translational sciences education inbox at ctsceducation@mayo.edu.

To register late, complete the Late Registration/Course Withdrawal form (PDF) in its entirety and email it to the clinical and translational sciences education inbox at ctsceducation@mayo.edu. The CCaTS curriculum team will notify you about your registration status. If the Late Registration/Course Withdrawal form is sent after the last day to register (listed on the syllabus), enrollment will not be completed.

What is the withdrawal policy?

To withdraw from a CTSC course, complete the Late Registration/Course Withdrawal form (PDF) in its entirety and email it to the clinical and translational sciences education inbox at ctsceducation@mayo.edu by the end of the day of the withdrawal deadline in the course syllabus. The CCaTS curriculum team will notify you about your withdrawal status.

To withdraw from a CTSC course after the withdrawal deadline in the course syllabus, complete the following steps:

  1. Fill out the Late Registration/Course Withdrawal form (PDF) in its entirety.
  2. Write a letter of petition describing why you are withdrawing from the course.
  3. Send both those documents to the clinical and translational sciences education inbox at ctsceducation@mayo.edu.

You will receive a notification from the CCaTS curriculum team, Mayo Clinic Graduate School of Biomedical Sciences or both regarding your withdrawal status.

What is the policy for make-up exams?

Notify the course instructors and email the CCaTS curriculum team at ctsceducation@mayo.edu regarding a make-up exam at least two weeks before the scheduled exam date. Make-up exams are scheduled within one week before or one week after the scheduled exam. It is the responsibility of the student to communicate with the instructor and the CCaTS curriculum team in a timely manner and come to the make-up exam prepared, with writing material, laptop, calculator and any other necessary items.

What should I do if I need to pick up homework or a test?

For some CTSC courses, homework can be picked up on the third floor of the Plummer Building at Mayo's campus in Rochester, Minnesota, at the front desk near the administrative assistants. Instructors will notify the class when the assignments or homework can be picked up. CCaTS keeps homework assignments for one year.

Some CTSC course exams can be viewed on the third floor of the Plummer Building at the front desk near the administrative assistants. Instructors will notify the class when the exams can be viewed. Exams are not allowed to be taken or copied. Students are required to view the exams at the front desk and return them to the CCaTS staff. CCaTS keeps student exams for one year.

What is the policy on academic dishonesty?

The policy on academic dishonesty, and other policies, can be found in the CCaTS Scholar Handbook (PDF).

I have conflicting course schedules. How do I manage?

The CCaTS staff tries very hard to ensure CTSC courses do not overlap. However, this cannot always be prevented due to the varying frequency and duration of different courses. If one or more courses conflict, please reach out to the CCaTS education staff at ctsceducation@mayo.edu and to the course instructor.

I am admitted in a CCaTS program. Do I have priority registration in the courses?

Students enrolled in CCaTS certificate, master's or Ph.D. programs have priority for some CTSC courses. If CCaTS students in these programs register within the open registration period, they are prioritized into courses that have preferential seating. Some courses do not have preferential seating and registration is open to all.

Are there courses only offered at Mayo Clinic's campus in Rochester, Minnesota?

While live CTSC courses are held at the Rochester campus, the majority of CTSC courses are available via video conference to all sites. Locations will be noted on the course syllabus and schedule.

A select few CTSC courses do not support video conference to other sites. If you have any questions, please email ctsceducation@mayo.edu.

I have one additional required course for my program. How can I be sure to get in the course?

Please consult with your program advisor or specialist, who will work with the CCaTS curriculum team.

Where are classes held?

Locations are noted on the course syllabus and schedule.

When and how will I receive confirmation that I'm registered?

You will be notified of successful registration by the end of the open registration period. You may be notified of being on the waitlist during the second week of registration due to preferential seating of some courses or if the class is already at its enrollment cap.

The CCaTS team will contact you to ensure your status change in the course (enrolled, waitlisted, spot openings and the like) at the end of the open registration period.

If the class is full, can I come for the first day?

For some courses this is acceptable. Please email the clinical and translational science education team at ctsceducation@mayo.edu and communicate with the instructor to verify.

How do I transfer credits taken elsewhere? Or, how do I waive required coursework if I've already taken similar courses?

Mayo Clinic College of Medicine and Science's Policy Library provides information on transferring credits (must be logged in to the Mayo Clinic network).

Who is eligible to register for the two writing workshops, and for whom are the workshops mandatory?

Anyone can register for the two writing workshops:

Both workshops are mandatory for scholars in CCaTS' master's degree, M.D.-M.S. and KL2 programs.

Certificate scholars are required to take the Writing and Publishing High-Impact Research Manuscripts workshop. The Writing Winning Grant Proposals workshop is strongly encouraged.

I am looking to further my education in statistics and epidemiology, but don't have time to take courses. What can I do?

The Essentials of Clinical and Translational Science (ECaTS) program is available in an online, asynchronous format, so you can complete it on your schedule. This program provides foundational knowledge of biostatistics and epidemiology research methodology and allows users to become more critical users of medical literature.

What is the admissions process for CCaTS' Postdoctoral Certificate Program?

The Postdoctoral Certificate Program is a selective admission program. Scholars must apply and be admitted to the program. There are two application cycles each year, with March 1 and September 1 deadlines.

Do credits I've already taken count toward the program I'm applying for?

Up to 50% of Mayo Clinic Graduate School of Biomedical Sciences credits can be taken prior to program admission. If more than 50% of the credits have been taken, they may not count toward program completion.

What is the cost of the programs?

CCaTS charges an administrative program fee of $6,000 for the Postdoctoral Certificate Program and $12,000 for the Postdoctoral Master's Degree Program.

When do my credits expire?

CCaTS requests that most courses have been taken within the past seven years.

What are the eligibility requirements for the postdoctoral programs?

Please visit the programs' eligibility webpages to learn more:

How much protected time do I need to complete the Postdoctoral Certificate Program or Postdoctoral Master's Degree Program?

Scholars must have enough protected time to complete the courses and research projects. Generally, scholars who have an average of 75% to 100% protected time can complete the program within one year for the certificate and two years for the master's.

I don't work at Mayo Clinic, but I am interested in the programs. Can CCaTS find me a position with a lab?

In order to be eligible for the Postdoctoral Certificate Program or Postdoctoral Master's Degree Program, the applicant must have an existing or upcoming appointment at Mayo Clinic. While CCaTS does not facilitate employment, interested parties may explore opportunities offered through Mayo Clinic's jobs page.

How do I get my transcript?

Current learners may request a transcript online through the student portal.

Official transcripts may be requested through Mayo Clinic College of Medicine and Science's Registrar's Office.

On the application, who is the administrator that should sign and what PAU should be used?

The administrator for wherever the payment will be coming from should sign the application. If it is a departmental PAU, then the department administrator should sign. If it is a research PAU, the research administrator should sign.

Do I need to have a mentor and project in mind when applying?

Yes, it is an important part of the application process.

I missed the application due date. Can I still apply?

CCaTS accepts applications two times per year, with due dates of March 1 and September 1. If you miss a due date, you may begin to take some courses through Mayo Clinic Graduate School of Biomedical Sciences and submit your application for the next cycle. Applications are accepted one month prior to the due date.

Note: Up to 50% of Mayo Clinic Graduate School of Biomedical Sciences credits can be taken prior to program admission. If more than 50% of the credits have been taken, they may not count toward program completion.

What is the process for applying to the Postdoctoral Master's Degree Program from the Postdoctoral Certificate Program? How soon can I reapply if denied?

Scholars need to complete the master's degree application form during one of the application cycles, which have due dates of March 1st and September 1st every year. If denied, scholars can reapply during a future application cycle.

What are the three dates for the Written Comprehensive Exam? Are there any exceptions?

The Written Comprehensive Exam is held the third Tuesdays of January, April and September. There are no exceptions.

Students in the M.D.-M.S. Program must take the April exam.

Students in the Postdoctoral Certificate Program are not required to take the Written Comprehensive Exam.