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Advanced Cohort Explorer (Data Retrieval)

Mayo Clinic CCaTS offers consulting appointments for Mayo investigators and study team members who need assistance using the Advanced Cohort Explorer (ACE). ACE is an advanced query tool that allows authorized research users to access clinical and administrative data stored in the Mayo Clinic Enterprise Data Trust.

Examples of data in the Enterprise Data Trust include patient demographics (including research authorization), clinical notes, laboratory test results, and hospital and clinical diagnosis data. Essentially, it is a "one-stop shop" for investigators and study teams to access aggregate data under Institutional Review Board (IRB)-approved research protocols.

The ACE intranet site (must be logged in to the Mayo network) offers a much more comprehensive look at ACE; you are strongly encouraged to read more about ACE before proceeding.

Before scheduling a CCaTS consultation

Prior to scheduling an ACE consultation through CCaTS, you must first:

  1. Have active ACE authorization. Request authorization (must be logged in to the Mayo network).
  2. Attend an initial ACE orientation session. Upon requesting authorization, you will be added to the ACE training schedule. This initial orientation by ACE staff will introduce you to the look and feel of the tool, teach you to build a proper query, explain the tool's abilities and limitations, and more.

If after these steps you need additional assistance with ACE, make an appointment through the CCaTS Service Center.

Scheduling a consultation

Individual appointments with a data retrieval expert from the Department of Health Sciences Research are available through CCaTS. The goal of these one-on-one consultations is to build on the initial orientation and make you a self-sufficient ACE user.

Consultations are available in 50-minute slots on Monday mornings at 10 a.m. or 11 a.m. and Thursday afternoons at 1 p.m. and 2 p.m. Schedule an appointment by calling the CCaTS Service Center at 507-255-7101. Consultations take place in the main CCaTS offices on the third floor of the Plummer Building.

  • March 19, 2015
  • ART908648