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Program Policies

Program progress

Students admitted to the program will follow the program requirements in effect for the current academic year.

  • Timeline. All requirements for the associate in applied science degree or diploma must be completed within three years of the student's first semester upon admission to the program. These requirements include all required didactic course work, enrollment and active participation in fieldwork. When individual circumstances warrant, this time limit may be extended. A student may request an extension to the three-year limit by requesting a leave of absence. The request must contain a full explanation of the circumstances that prevented completion within the three-year limit and must be approved and signed by the program director.
  • Grade exchange. The CRC Program is a joint program between Mayo School of Health Sciences (MSHS) and Rochester Community and Technical College (RCTC), and it is essential that students' progress be tracked at each institution. However, due to the Family Educational Rights and Privacy Act (FERPA), RCTC will not communicate grade information without permission.

    To ensure the institutions can exchange grade information, students have two options:

    • Voluntarily sign a FERPA release at RCTC. The RCTC form is available online.
    • Submit RCTC's Degree Audit Reporting System (DARS) report to Mayo Clinic (via email or by mail to Education Specialist, CRC Program, Plummer 3-20, 200 First Street SW, Rochester, MN 55905).
  • Graduation. Candidates must apply for graduation no later than the 30th day of the semester in which they will graduate through RCTC. Students must also submit an MSHS checkout form (must be logged in to the Mayo network).

    RCTC requires final transcripts from MSHS to grant program degrees/diplomas. Final MSHS transcripts will be held until all tuition for CRSC-prefixed courses is paid in full to Mayo Clinic.

Academic expectations

  • Class attendance. Class attendance is required. Arrangements for absences, including those for tests, exams or assignments, should be made in advance with the faculty if possible. Makeup tests, exams or assignments are at the discretion of the faculty.

    If granted, a makeup test, exam or assignment will be proctored by the education coordinator or faculty between 8 a.m. and 4 p.m., Monday through Friday. The complete MSHS attendance policy is online (must be logged in to the Mayo network).

  • Fieldwork experience. After successful completion of all MSHS and RCTC didactic course work, students are eligible to begin CRSC 3000: Fieldwork. Students are expected to complete at least 16 hours a week, typically between the hours of 8 a.m. and 5 p.m. Monday through Friday, until 480 hours of experience have been accumulated.
  • Communications. The Mayo email account assigned to each student is the official means of communication. Students are expected to check their Mayo email account at least once every day.
  • Minimum GPA. The minimum cumulative GPA of RCTC and MSHS courses required to graduate and complete the program is 2.0 (on a 4.0 scale). Grades of pass/fail are not calculated into the GPA. All MSHS courses must be passed. Passing for an MSHS course is at minimum a C (70 percent). The complete MSHS grading system policy is online (must be logged in to the Mayo network).
  • Course repetition. Students will be required to repeat any failed MSHS course (grade of below 70 percent). Repetition of course work must be finished within the three-year limit to complete the entire program. Courses may be repeated only once. Subsequent courses may not be started if the failed course is a prerequisite.
  • Course registration. MSHS and RCTC recommend that students consult with the program director or education coordinator to determine a course registration schedule. The timelines and processes for registration are different for RCTC and MSHS.

    Register for MSHS courses using the registration form on the CCaTS Education Resources website. Registration for MSHS courses begins one month prior to the end of fall semester (for spring courses) and spring semester (for fall courses).

    Register for RCTC courses by logging in to the RCTC Web Portal using your Stinger ID and password. At RCTC, online registration windows are made available to students based largely on the number of completed credits earned. Within the RCTC Web Portal, students can find out when they're eligible to register.

  • Course withdrawal. Withdraw from MSHS courses by completing the MSHS course withdrawal form. Students withdrawing from MSHS may be eligible to receive a full or partial refund, subject to the MSHS tuition refund policy.

    Withdraw from RCTC courses by logging in to the RCTC Web Portal using your Stinger ID and password.

  • Active status. Students are expected to maintain active status in the program, which is maintained by enrolling in at least one course each semester, excluding summer semester. Students may take up to one semester off without losing active status. Students may be allowed an extended absence from the program without terminating their appointment by requesting a leave of absence from the program director. Further MSHS leave of absence information is online (must be logged in to the Mayo network).

Nonacademic expectations

  • Institutional policies. By matriculation in the CRC Program, students agree to be familiar and comply with all Mayo Clinic policies and adhere to general professional standards of honesty, integrity and mutual respect. A complete listing of MSHS policies is online (must be logged in to the Mayo network).
  • Dress and decorum. A dress and decorum policy applies to all Mayo Clinic employees, contract employees, trainees, students and volunteers working in all buildings and at all sites at Mayo Clinic's campus in Rochester. The complete dress and decorum policy is online (must be logged in to the Mayo network).
  • Facilities and technology. Students in the CRC Program may use Mayo Clinic's Rochester campus facilities for class purposes. Students also have access to the Venables Health Sciences Library on Siebens 10. The complete MSHS facilities usage policy is online (must be logged in to the Mayo network).

    Use of the Mayo Clinic network (including remote access services and Internet access), computers and related infrastructure is for MSHS-related activity only. All usage is subject to Mayo Clinic's information security policies and standards (must be logged in to the Mayo network).

  • Emergency preparedness. Students are expected to be familiar with Mayo Clinic's emergency preparedness plan (must be logged in to the Mayo network). Location-specific information will be presented at student orientation, including the location of red emergency preparedness binders. While in class, faculty members function in the role of supervisor.

Return to the CRC Program student handbook table of contents.

  • Dec 23, 2013
  • ART189686