Program Policies
Program progress
- Timeline. All program requirements must be satisfied within three years of admission to the Clinical Research Coordination (CRC) Program. Students admitted to the program will follow the program requirements in effect for the current academic year.
Grade exchange. The CRC Program is a joint program between Mayo School of Health Sciences (MSHS) and Rochester Community and Technical College (RCTC), and it is essential that students' progress be tracked at each institution. However, due to the Family Educational Rights and Privacy Act (FERPA), the two institutions are not allowed to communicate grade information without permission.
To ensure the institutions can exchange grade information, students have two options:
- Voluntarily sign a FERPA release at both MSHS and RCTC. Both the MSHS form (must be logged in to the Mayo network) and RCTC form are available online.
- Submit RCTC's Degree Audit Reporting System (DARS) report to Mayo Clinic (via email or by mail to Education Coordinator, CRC Program, Plummer 3-20, 200 First Street SW, Rochester, MN 55905). Students must also submit an MSHS transcript to RCTC by mail (Registrar, RCTC, 851 30th Ave. SE, Rochester, MN 55904).
Graduation. Candidates must apply for graduation no later than the 30th day of the semester in which they will graduate through RCTC. Students must also submit an MSHS checkout form (must be logged in to the Mayo network).
All tuition for CRSC-prefixed courses must be paid in full to Mayo Clinic before a degree will be awarded.
Academic expectations
Class attendance. Class attendance is required. Arrangements for absences, including those for tests, exams or assignments, should be made in advance with the faculty if possible. Makeup tests, exams or assignments are at the discretion of the faculty.
If granted, a makeup test, exam or assignment will be proctored by the education coordinator or faculty between 8 a.m. and 4 p.m., Monday through Friday. The complete MSHS attendance policy is online (must be logged in to the Mayo network).
- Communications. The Mayo email account assigned to each student is the official means of communication. Students are expected to check their Mayo email account at least once every day.
- Minimum GPA. The minimum cumulative GPA required to graduate and complete the program is 2.0 (on a 4.0 scale). Grades of pass/fail are not calculated into the grade point average. The complete MSHS grading system policy is online (must be logged in to the Mayo network).
Course registration. MSHS and RCTC recommend that students consult with the program director or education coordinator to determine a course registration schedule. The timelines and processes for registration are different for RCTC and MSHS.
Register for MSHS courses using the registration form on the CTSA Education Resources website. Registration for MSHS courses begins one month prior to the end of fall semester (for spring courses) and spring semester (for fall courses).
Register for RCTC courses by logging in to the RCTC Web Portal using your Stinger ID and password. At RCTC, online registration windows are made available to students based largely on the number of completed credits earned. Within the RCTC Web Portal, students can find out when they're eligible to register.
Course withdrawal. Withdraw from MSHS courses by completing the MSHS course withdrawal form. Students withdrawing from MSHS may be eligible to receive a full or partial refund, subject to the MSHS tuition refund policy.
Withdraw from RCTC courses by logging in to the RCTC Web Portal using your Stinger ID and password.
- Active status. Students are expected to maintain active status in the program, which is maintained by enrolling in at least one course each semester, excluding summer semester. Students may take up to one semester off without losing active status. Students may be allowed an extended absence from the program without terminating their appointment by requesting a leave of absence from the program director. Further MSHS leave of absence information is online (must be logged in to the Mayo network).
Nonacademic expectations
- Institutional policies. By matriculation in the CRC Program, students agree to be familiar and comply with all Mayo Clinic policies and adhere to general professional standards of honesty, integrity and mutual respect. A complete listing of MSHS policies is online (must be logged in to the Mayo network).
- Dress and decorum. A dress and decorum policy applies to all Mayo Clinic employees, contract employees, trainees, students and volunteers working in all buildings and at all sites at Mayo Clinic's campus in Rochester. The complete dress and decorum policy is online (must be logged in to the Mayo network).
Facilities and technology. Students in the CRC Program may use Mayo Clinic's Rochester campus facilities for class purposes. Students also have access to the Venables Health Sciences Library on Siebens 10. The complete MSHS facilities usage policy is online (must be logged in to the Mayo network).
Use of the Mayo Clinic network (including remote access services and Internet access), computers and related infrastructure is for MSHS-related activity only. All usage is subject to Mayo Clinic's information security policies and standards (must be logged in to the Mayo network).
- Emergency preparedness. Students are expected to be familiar with Mayo Clinic's emergency preparedness plan (must be logged in to the Mayo network). Location-specific information will be presented at student orientation, including the location of red emergency preparedness binders. While in class, faculty members function in the role of supervisor.
Return to the CRC Program student handbook table of contents.
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