Administrative Requirements
Research support
Mayo Clinic provides online accounting software, Business Objects, for tracking time and expenses within a research budget. During your first month in the KL2 Mentored Career Development Program, you'll be asked to meet with the Office of Sponsored Projects Administration to learn about budgets.
As a KL2 Program scholar, you have up to $25,000 each year to support your research, but you must submit a budget to the CTSA research operations coordinator for review and approval. For your first year in the program, your budget should be submitted before your program start date. If approved, funds are available as of July 1 each year, and you will receive a unique company code, posting account unit (PAU) and activity number to track your expenses.
Effort certification
For effort certification purposes, you'll also receive accounting numbers at orientation. All scholars will charge their time to the same company code, PAU and activity number, though the activity number will change with each grant year.
You are responsible for certifying your percent effort every month, as certification is tracked to verify compliance to the grant. If your effort certification falls below the approved 75 percent effort (50 percent for surgical specialties), the Compliance Office at Mayo Clinic will investigate and contact you about corrective steps.
Keep both your research and clinical administrators informed about your responsibilities in the KL2 Program so that your effort can be correctly reflected. If you have difficulty maintaining the appropriate effort, contact KL2 Program leadership immediately to resolve any time concerns.
Trip guidelines
As a KL2 scholar, your travel expenses are covered for two trips each grant year. Your first trip is to the annual meeting of the National KL2 Program, which is incorporated into the joint annual meeting of the Association for Clinical Research Training and the Society for Clinical and Translational Science. For your second trip, you may attend an additional training or scientific meeting.
If not used, travel funds do not carry forward to the next year. Review Mayo's trip policy (must be logged in to the Mayo network) for guidance on the use of trip days and the use of research time for trips.
Grant citation
The National Institutes of Health (NIH) requires that you cite the CTSA grant if you received training or funding through the CTSA — which you have, as a KL2 scholar — or if you used any CTSA services to support your research. The CTSA also relies on these citations as a critical performance measure when reporting productivity (publications) to NIH each year. Including appropriate citations is a key component to pursuing grant renewals and additional funding.
Your curriculum vitae and biosketch also should note your KL2 funding. Use this citation format:
- TKL2 RR024151 Mayo Clinic Multidisciplinary Clinical Research Career Development Award, inclusive period of award (example: 7/1/08 to 6/30/11 NIH Roadmap/NCRR), award dollar amount
This citation should be customized to your specific program dates and award amount. Contact the CTSA program coordinator to verify the correct information.
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