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Administrative Requirements

Research support

Mayo Clinic provides Business Objects, an online accounting software application, for tracking time and expenses within a research budget. During your first month in the KL2 Mentored Career Development Program, you will be asked to meet with the operations coordinator to learn about budgets.

As a KL2 Program scholar, you have up to $25,000 each year to support your research. Your budget will be included in your research proposal and career development plan submission to the CCaTS Postdoctoral Programs Committee prior to your July 1 start date for review and approval. Funds are available as of July 1 each year.

You will receive a unique posting account unit (PAU) and activity number to track your expenses (research activity). You will also meet with your finance team quarterly to review budgets.

Effort certification

For effort certification purposes, it is your responsibility to charge your time to the unique PAU and activity number (effort activity). Please note your activity number will change each grant year.

You are also responsible for certifying your percent effort every month, as certification is tracked to verify compliance to the grant. If your effort certification falls below the approved 75 percent effort (50 percent for surgical specialties), the operations coordinator and/or program director will contact you and your department chair for corrective steps. Failure to maintain the 75 percent effort may result in removal of funding.

Keep both your research and clinical administrators informed about your responsibilities in the KL2 Program so that your effort is correctly reflected. If you have difficulty maintaining the appropriate effort, contact KL2 Program leadership immediately to resolve any time concerns.

Trip guidelines

As a KL2 scholar, your travel expenses are covered for two trips each grant year, up to $2,500 total. Attendance at the National KL2 Program in Washington, D.C., is required at least once during your funded period.

If not used, travel funds do not carry forward to the next year. Review Mayo's trip policy (must be logged in to the Mayo Clinic network) for guidance on the use of trip days and research time for trips.

Grant citation

The National Institutes of Health (NIH) requires that you cite the CTSA grant if you received training or funding through CCaTS — which you have, as a KL2 scholar — or if you used any CCaTS services to support your research. CCaTS also relies on these citations as a critical performance measure when reporting productivity (publications) to NIH each year. Including appropriate citations is a key component to pursuing grant renewals and additional funding.

Please also note your KL2 funding on your curriculum vitae and biosketch using the following citation format:

Mayo Clinic Center for Clinical and Translational Science, KL2 Mentored Career Development Award. Funded by National Center for Advancing Translational Sciences (KL2 TR000136).


Our Education Contacts page contains a listing of team members who can assist you with questions.

  • Aug 1, 2017
  • ART459548